Human Resources Assistant
 
 
Employment Status:  Full Time / Contract
Shift:  Monday thru Friday – 8 am to 4 pm                                
Pay Rate:  $ 18.00/hour
Assignment Start Date:  ASAP                     
Assignment End Date:  Contract - 3-month Assignment
Location:  Downtown Pittsburgh                      
 
Position Summary
 
The Allegheny County Department of Human Resources is seeking a detail-oriented administrative professional to assist with recruiting, onboarding, and employment activities.  Education and/or experience in HR is preferred.
 
Duties
Pre-employment and Onboarding Processing:  Verifies candidate compliance with requirements (i.e., Allegheny County real estate/tax payment, background check medical screening, etc. ) may include processing, tracking, researching, and reporting results
Orientation Planning:  Confirms, schedules, and updates new hire start dates; verifies employee data; reconciles data discrepancies.
Talent Acquisition Support:  Assists with posting, pulling, and researching job announcements; compiles content and makes posts on relevant social media platforms and other job board sources; facilitates/submits requests for HR related web content updates; disseminates eligible lists, union bid results and other requested employment related information to operating departments; maintains and updates related tracking files. 
Examination Support:  Assists in coordinating testing facilities/logistics, candidate communications, exam administration, etc. for individual as well as large-scale written and performance-based pre-employment and promotional examinations.
Data File Entry and Maintenance:  Enters, prepares, gathers, routes, disseminates, and maintains onboarding, orientation, job, and exam documentation for files (both paper and electronic); reviews and monitors employee and data records and reconciles disparities and errors.
Coordinates and communicates with internal departments and vendors on the above activities.
Fields applicant or operating department inquiries; responds and escalates issues as appropriate.
Occasionally works varying hours/shifts, evenings or on weekends for outreach events, examinations or recruiting activities; Performs other related tasks and duties as assigned.
 
Knowledge, Skills, and Abilities
 
MS Office including Outlook, Teams and SharePoint, Word, Excel, PowerPoint, Adobe Pro is a plus.
Accurately manage and attend to detail-oriented tasks and responsibilities. 
Prioritize accuracy and quality of work output while adhering to target dates and deadlines.
Develop, foster, and manage internal and external relationships.
Communicate with understanding, patience, respect, and regard.
Demonstrate adaptability to changing work priorities in a high-volume work environment.
Collaborate and cooperate within a team environment while also working independently.
Exercise thoughtful and sound judgement and discretion
Be accountable, dependable, reliable, flexible, adaptable; embrace change and enjoy fast paced work.
Take initiative and ownership for work and team output.
Learn and apply related HR and HCM systems (i.e., JDEdwards, Allegheny County Careers Portal, OnBase document management, Infor CloudSuite HCM, etc.) knowledge and to work activities and responsibilities.
Follow directions; request, accept and utilize feedback and coaching for professional development.
Demonstrate integrity, ethics, and professionalism and always maintain confidentiality.
 
Integrative Staffing Group, LLC is an Equal Opportunity Employer, Drug Free Workplace and complies with ADA Regulations as applicable.  EOE M/F/D/V