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  • Administrative Assistant - Finance

    Allegheny County Airport Authority
    Job Description

    The Allegheny County Airport Authority [ACAA] invites you aboard our mission to create meaningful travel experiences in the aviation industry. As Pittsburgh’s gateway to the world, both Pittsburgh International Airport and Allegheny County Airport serve as beacons of change and connectivity for our region. As a member of our crew, you will directly serve, inspire, and advance our community in significant ways that impact the daily lives of others and the future of our organization. Whether you have a passion for travel, an appreciation for aeronautics and aviation, or an unparalleled love for the city of Pittsburgh, ACAA provides the opportunity for the next chapter of your career to take flight. 

    Our culture is one that emphasizes high performance, innovation, and learning. We know that those things only happen when everyone who works in an organization is properly empowered, equipped, and enabled in their roles to make an impact. At ACAA success is a shared responsibility, and we look forward to supporting and developing the unique strengths you could bring to our team.

     

    Job Summary

    ACAA’s Administrative Assistant will report to the Senior Vice President, Finance and assumes responsibility for all administrative activities and executes administrative tasks and duties as related to the function of the Finance Department. The person who takes on this role will help to create a Smarter Airport and to realize ACAA’s leadership in global aviation by:   

     

    • Act as the first point of contact for the Finance department. 
    • Compose and types correspondent letters, forms, spreadsheets and PowerPoints.
    • Answer department telephone calls and arranges conference calls.
    • Organize and maintain department and department head files, correspondence and other records.
    • Coordinate department heads schedules and makes appointments.
    • Greet scheduled visitors and direct to appropriate area or person.
    • Arrange and coordinate travel schedules and reservations for all staff members.
    • Provide assistance in the customer service area such as answering customers inquiries.
    • Prepare invoice coversheet for all departmental invoices.
    • Coordinate and arrange meetings, prepares agendas, reserves and prepares facilities (meeting/conference rooms), and records and transcribes minutes of meetings.
    • Occasionally provides receptionist duties for ACAA monthly board meetings.
    • Assist with tracking of departmental license/ memberships.
    • Reads and distributes incoming mail.
    • Make copies of correspondence or other printed materials.
    • Prepares outgoing mail and correspondence, including e-mail and faxes.
    • Orders and maintains supplies, and arranges for equipment maintenance.
    • Perform other related tasks as assigned or required.

     

     The successful candidate for the role of Administrative Assistant will demonstrate the following key competencies needed in our culture:

    • Communication - Proactively conveys a clear, convincing, and timely message; Communicates effectively using two-way communication through strong verbal, written, and listening skills
    • Strategic Thinking - Thinks “big picture”; Forward thinking and adept at seeing future outcomes and results; Commits to a course of action to accomplish individual, team and organizational goals
    • Team Builder - Recognizes the value of teamwork and being an effective contributor to the team that drives desired results
    • Customer Centricity - Aware of customer needs and the prioritization of our customers both internal and external; Makes decisions with customer in mind; Builds strong customer relationships

     

     Qualifications

     Requirements to apply for role of Administrative Assistant are:

    • Associates degree from an accredited college or university in business administration or related field. 
    • Two-year administrative experience.
    • One-year experience using JD Edwards or other ERP software.
    • Possess or obtain prior to employment a valid Pennsylvania Class C driver’s license.  Note: license must be maintained throughout employment.

     

    We also expect that candidates will demonstrate the following knowledge, skills, and abilities in most cases:  

    • Extensive ability to use Microsoft Office applications including Word, Excel and Power Point.
    • Considerable ability to communicate honestly and effectively both orally and in writing with diverse constituencies on a variety of levels.
    • Ability to prepare clear, concise and comprehensive written documents in English
    • Some knowledge of general office practices and techniques.

     

    Don’t meet every requirement? 

    Studies have shown that women and people of color are less likely to apply to jobs if they don’t meet every single qualification. As a Smarter Airport, we recognize that talent is not always related job history and skills come from valuable experiences that aren’t always shown on a resume. If you are excited to make a positive change for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for our organization, whether it be this role or another.

     

    Caring For Our Crew

    At ACAA, we’ve got you covered. That applies to how we equip, empower, and enable our people to do their jobs. It also applies to our benefits, which are broader and more valuable than what many other employers offer:

    -    ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than the average employee in other companies, according to market surveys.

    -    When HRA funding is included, the health-plan deductibles paid by ACAA employees are about $1,200 lower on average than the costs paid by employees of other companies.

    -    ACAA does not require that employees meet a separate deductible for pharmacy expenses before prescription-drug coverage kicks in.

     

    ACAA’s dental plans (included with healthcare coverage) offer an option covering children’s orthodontia.

    • Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health care and dependent care expenses on a pre-tax basis.
    • All eligible full-time ACAA employees participate in the Allegheny County Employees Pension Plan, a defined-benefit plan that vests after 10 years of service.
    • Employees also may participate in a Deferred Compensation Plan, which allows them to contribute part of their pay on a pre-tax basis into long-term retirement investments.
    • A robust Employee Assistance Program (including access to free counselling sessions, financial guidance, and care coordination), life insurance options, a wellness program, and eligibility for the Public Service Loan Forgiveness program round out ACAA’s exemplary benefits. 

     

     About Allegheny County Airport Authority

    Allegheny County Airport Authority, which manages Pittsburgh International Airport (PIT) and Allegheny County Airport (AGC), is committed to transforming Pittsburgh’s airports to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. 

    Pittsburgh International Airport serves nearly 10 million passengers annually on 17 carriers and was named by Fast Company magazine as One of the Most Innovative Companies in the World as well as a finalist in its World Changing Ideas awards, both in 2020. PIT’s first-of-its-kind microgrid – which completely powers the airport campus through natural gas and solar energy – has won numerous awards for resiliency and sustainability. 

     PIT is in the midst of an ambitious terminal modernization that will make the passenger experience more efficient and deliver real opportunity for the region. The $1.4 billion new terminal program will construct a smarter, greener airport, inspired by the best of our region. The updated terminal lands in 2025 and will be the first airport terminal in the U.S. to be built from the ground-up post-pandemic, designed and constructed with the highest public health standards in mind.

     

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